2023 Lamoille COUNTRY FAIR VENDOR APPLICATION

Held the last Sunday of June, 8:00 a.m. - 4:00 p.m.

Located in Lamoille Grove

Vendor Information:

Check in is from 8:00 a.m-6:00 p.m. Saturday, June 25th, 2023

For information regarding the 2023 Lamoille Country Fair

contact Susan Goddard at (775)-401-1439  goddard.susan@aol.com 

 or Pam Osmonson at  (775)-397-2214

Frequently Asked Questions by Vendors:

How many booths are there at the Lamoille Country Fair?

     Approximately 140

Will tables and chairs be provided for my space?

     No. You are required to provided tables, chairs, and canopies for your booth

Is this event indoors or outdoors?

     It is completely outdoors  

Is there access to the event area the day prior to the fair?

     Yes! In fact that would be the best day for vendors to plan to set up

Can I request a booth from the previous year or next to a friend?

    Yes we do our best to honor all the space requests as well as placing vendors in their spots from      previous years so long as requests are made by March 1st.

 Is this a juried show?

    To a certain degree. We are very strict about booths that are from direct sales companies and not of the hand-crafted variety.

Will there be food available?

    Yes! We have many wonderful vendors who will be attending. Come and enjoy their excellent offerings.

What is the ratio of makers to direct sales booths?

    90% maker and 10% other. Preference goes to makers in the event that demand for booths outweighs supply.

What is the approximate attendance of your event?

    8,000 to 10,000 attendees

Is there an admission fee for attendee's of the fair?

     No. LCF recovers cost through the cost of booths, a raffle for the authentic handmade quilt, and through the sale of hand squeezed lemonade.

What does the LWC do with the money they make?

    All the proceeds above the cost to hold the fair are used to fund our various community projects . A list of all benefactors can be found on the "About Us" page.

Fair Policies 

I. Booths 

   a. Booths should be free-standing with shade provisions considered. The fair is completely outdoors. Vendor is responsible for providing their own tables and canopies.

   b. Vendors may check-in & setup on Saturday, June 25th from 8:00 am to 6:00 pm. The fair begins at 8:00 am on Sunday.

   c. Only 1 vendor per booth

   d. There will be very short vendors meeting on the morning of June 26th in front of the LWC clubhouse at 7:00 am. Coffee will be provided, and a booth space will be raffled off for next year.

   e. If you use a generator, you must use noise abatement practices. If a generator is required, vendor MUST take into consideration booth size and whether they may need more space.

II. Applications 

   a. Due to the extensive planning it takes to provide this event, we do not offer refunds for booths that have already been reserved. 

   b. You will receive a card confirming we have received your application for the event. Once you have received that confirmation, we will communicate with vendors through email. Please be sure to keep an eye out for communications from us. If you do not receive your confirmation card within two weeks of rendering payment and application, it is your responsibility to contact the LWC to confirm we have received it.

   c. If all forms are not signed and payment rendered, your application will be disqualified. Please enclose payment in the form of a check or money order with your application or your reservation cannot be guaranteed. 

   d. Bad checks will be subject to a $35 processing fee. We do not accept postdated checks; we will not hold checks.

   e. Consideration for special requests for booth spaces will be considered starting March 1st , 2023. f. After May 31st , applications must be paid by cashiers check or money order. g. If for any reason the event has to be cancelled, we will issue credits in the form of a booth at a future Lamoille Country Fair.

III. Event Policies

   a. No Dogs. 

   b. No Smoking. Please be courteous. 

   c. No Alcohol. 

   d. Vendors may only serve drinks with prior approval from the LWC. 

   e. Vendors or attendees will be escorted from the event if they are found disregarding these rules.

IV. Day of Event

   a. One week before the event, there will be an email sent including instructions for the vendors and last-minute details.  

   b. Vendors will need to be setup and ready for business by 8:00 am. There will be a short meeting in front of the clubhouse promptly at 7:00 am. Attendance is advised. 

   c. Each vendor will be issued a “vendor folder” at check-in which will include information regarding Nevada State Sales Tax. Each vendor will be required to return to the LWC a green tax form, signed, with payment prior to being allowed to load and leave the event. If you have a NV tax ID number, pay taxes quarterly, or provide a service rather then a product, you will still be required to fill out the form, sign it, and return it to the LWC.

V. Liability

   a. As a vendor, having issued payment for a booth at the Lamoille Country Fair, read all the policies that the Lamoille Women’s Club has issued regarding the event, you agree that you have entered into an agreement with the LWC and that you, the vendor, release and hold harmless the LWC and their duly appointed representatives of all liability and responsibility including, but not limited to, injury, theft, damage, or losses sustained. This agreement includes, but is not limited to, all time periods before, during, or after the conclusion of the event. Further, you understand that there will be a strict no refund policy. This encompasses situations referred to as “An Act of God”, including inclement weather. 

   b. All property that the vendor brings to an event is considered his/her sole property and the vendor assumes all risk and liability in relation to the vendors booth and items. Further, by signing the application and rendering payment, the vendor is certifying that they have read all policies brought forth by the LWC and agrees that the LWC solely holds discretion as to all decisions if the vendor should choose to ignore the policies.

VI. Trailers

   a. If you want to bring a trailer to the event, you need to contact the LWC first for permission. 

   b. In order to measure the footprint of your trailer:

        i. Setup your booth the way it would appear on the day of the event. Make sure all items are laid out, including hitches, displays, signage, generators, seating, etc. 

       ii. Measure the length and width of your setup. If your measurement is: 1. 10x10 or LESS, you will require a 10x10 space 2. 10x11-10x20, you will require a 10x20 space 3. 10x21-10x30, you will require a 10x30 space  

   c. If you are in doubt, call for guidance. It is better for you to go bigger then to exceed your allotted space.